Cloud storage features

• File editing by multiple people at the same time (synchronous collaboration)
• Built-in features for file storage, sharing and editing from any device that has a web browser
• Available as a mobile app and desktop app

By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the university, or publicly.

U of I Box

U of I Box is a secure cloud-based storage service available to all students, faculty, and staff.

Request a Team Folder: “Team Folders” are special Box folders that any university faculty, staff member, or graduate student (doing research) may request on behalf of their group, unit, or department. “Team Folders” allow staff and faculty to create archives of department or research group files that are owned by the enterprise, not an individual.

U of I Box is the only approved campus cloud storage option for university-owned information, including FERPA and HIPAA data.

Protected Health Information – PHI must be stored in a Box Health Data Folder. Visit the Box Health Data Folders Guidelines for more information and how to apply.

Google Apps @ Illinois

Google Apps @ Illinois is a suite of communication and productivity applications that provides online document collaboration, file storage, and chat services to University of Illinois faculty, staff and students.

Google Apps @ Illinois FAQs offers more details on available features and functions.

Workspace includes includes Google Docs, Sheets, Slides, Hangouts and more.

Google Apps @ Illinois is not approved for sensitive data storage.

Microsoft 365, OneDrive and Teams

Microsoft 365 provides students, faculty, and staff with free cloud-based access to download a suite of services including Word, Excel, PowerPoint, OneNote, OneDrive, and Teams.

• Access Microsoft Teams training
• Get started with OneDrive for work or school
• Microsoft 365 Basic Guide & FAQs
• Get started with Teams
  • Microsoft Teams is a a full collaboration platform that includes persistent chat, instant messaging, file storage, and voice and video conferencing.
  • Teams is also a hub for integrating with other applications such as Trello, GitHub, Box, Microsoft Planner, Forms, PowerApps, and many other applications.